![]() Expand out to the full week when needed,īut your primary focus should be on what you need to be doing right now and what needs to be prepped for tomorrow. Set up your calendar to view only today and tomorrow.So what’s the best way to set this up? Here’s my advice: We do not live in our inbox, we only visit the inbox. At any moment you should be able to answer 2 things: (1) where do I need to be (2) what do I need to be doing. The ideal view for outlook is a mix of calendar and tasks. Whether you agree with this theory or not, you can probably agree that just because someone has emailed you this minute doesn’t mean it’s the most important thing in your world, nor does it automatically deserve your immediate attention. It’s the same need that compels us to click on a social media app whenever there is a notification that someone has liked, mentioned, commented or tagged something that involves you. Checking our emails somehow validates that we’re worth attention. I once attended a time management course where the instructor shared a theory that this behavior is the result of a deep rooted need to feel loved. You might even have the alert turned on to notify you each time a new email arrives. If you’re like most, you have your default view of Outlook set to your inbox. ![]() Today we will explore how to set yourself up for success using tasks in Outlook.īut let’s back up for a moment and talk about what view your “resting” outlook should have. Last week we talked about how to manage your inbox, a big part of which involves “date activating” some of your emails into tasks.
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